See i've been trying to organise a school reunion for my Yr 12 class, and it was supposed to be this Saturday night. 10 days ago i go into the place where we had organised to hold the function only to be told that they had double booked the room and because the other party had paid a deposit well... they got the room and we got bubkiss. Apparently whoever took the original booking wrote it up in one diary, but not in the other ( why they would have two diaries in the first place is beyond me... ) and when the other party asked to book our specific room, nobody checked the first book. What.A.Bloody.Shemozzle. All this left me in the awkward position of having to decide whether to try and find an alternate venue with only 2 weeks notice (before a long weekend ) or to just postpone the event.
I chose to postpone. To find an alternate venue at such short notice would have been nigh on impossible and, quite frankly, with my wedding only 6 weeks away i just didnt have the time. However - today i get a phone call from the events manager at the function venue asking whether the reunion was still right to go? Umm...no. What? She said she had been speaking to my co-organiser and that she had found room for us in a smaller function space. Which is all well and good - except that she, the events manager, was supposed to have called ME 10 days ago, not my co-organiser and that i hadnt heard a damn thing about this new arrangement from my co-organiser either. In fact, everytime i've needed her for something i havent been able to get a hold of her. Frusturation much?
So i'm now i'm really stuck - do i try and get the word out there over the next 5 days that the reunion is now back on or do i just stick with the postponement? As hard as it would be to get the word out to everyone in such a short a time i kind of think maybe thats the way to go - i know there are a few people coming from interstate who have tickets booked that they cant cancel, so they will be in town anyway, and also it will just get the whole damn mess off my plate and i can just forget about it. It will be super casual - i wont have time to organise and collect " ticket " money to pay for decorations or food, it would be more like a laid back catch up at the pub. But on the other hand what if not many people see it and the official renunion only attracts a dozen people out of the 80 i went to school with? And people that didnt check their Facebook this week dont know about it and feel ripped off that they missed out?
More importantly - how did i let myself get suckered in to organising something i really dont care about in the first place?
Bloody! How annoying of your "co-organiser" to not let you know the venue rang her, or for the evens manager to ring and check, or even just an EMAIL would have saved so much trouble.
ReplyDeleteI hope it all sorts itself out.
Maybe just ask everyone for a quick email back, or even just a "like" on a facebook event/page so you can gauge how many people will see the new dates/old dates/reorganisation?
Oh Amy what a sucky situation, Im inclined to say keep it postponed because you have already told everyone its off, but i do like the idea of putting a message on face book to see how many people would be able to come if you held it.
ReplyDeleteGah, what an incredibly annoying situation! And very frustrating that your co-organiser didn't communicate with you. I like the suggestion of asking for a FB 'like' or email so you can get a guide to numbers. Laid back is good, less faff for you and nice and relaxed!
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